HDSA2018 budget

Hackers & Designers Summer Academy 2018

FAKE IT! FAKE US! FAKE ME! MAKE THEM! FAKE YOU! The Hackers & Designers Summer Academy in this year’s BYOW format (Bring your own workshop) is a collective effort to learn, inspire, hack and re-design around the concept of “truth” in its broadest sense. In order to pursue a transparent financial workflow for the HDSA I (Vincent) propose this project for the H&D COOP, which provides development information and financial operational costs.

Development

The financial budget for the development of the Summer Academy is partially covered by various other projects. I will briefly point out how:

DEVELOPMENT (MAINLY PRIOR TO THE SUMMER ACADEMY)

Isabel / €4000,-: She has been working since March – August to produce the SA. Summer Academy Production 2018

Anja: Anja’s contribution to the Summer Academy is included in her general work for Hackers & Designers. A wiki for her work will be proposed for January – August 2018. Project management and curation

Selby: Similar to Anja, Selby’s contribution to the Summer Academy is included in his general work for Hackers & Designers. -- Add link here Selby still need to check this proposal but he is on holiday. --

Juliette / €3000,- : Juliette is paid through the Basic Communication project prior to the SA, some of this work is related to the Summer Academy. [Basic Communication]

Goys & Birls / €2160,- : The Goys & Birls studio (Florian) is responsible for the visual communication of the Summer Academy. Summer Academy visual communication 2018

HACKERS & DESIGNERS MEMBER PARTICIPATION

Deriving from the ideology of BYOW Hackers & Designers members can participate in the Summer Academy by contributing something to the SA (for example introduction or workshop). Anja, Selby, James, Andre and Heerko (although Heerko and James do not give a workshop themselves yet contribute through technical support) participate in this way. Juliette / €3000,- : has chosen to take up the documentation of the SA in photo and video and will not participate. Summer Academy Documentation

Isabel and Vincent are not part of the COOP and do various things for the production during the Summer Academy.

As Isabel’s hours do not cover daily attendance at the SA she should be compensated in another way.

Isabel has worked her 100 hours budgeted in the COOP prior to the SA. She attended the SA everyday in order to set up lunch, dishes, practicalities etc. Although she didn’t stay all day everyday, there we longer and shorter days. I propose a voluntary fee for €50,- per day. Which results in 10 days x €50,- = €500,- compensation for her work during the SA.

Vincent’s hours for the Summer Academy’s financial administration is covered in the general finance project. A financial conclusion of the Summer Academy will be provided when all the expenses are made. Additional production time such as the public events, RIBL diner, speaker hosting and a helping hand where needed are not covered in the financial project and should be compensated in another way.

Vincent spend around 45 hours helping during the SA. 45/8=5,6 days. If we calculate €50,- a day voluntary fee, and as kind suggestion bring the days down to three, it will be a €150,- compensation in total.

SUMMER ACADEMY FUNDING

H&D Summer Academy 2018 is divided in two separate costs categories: Operational Costs and Workshop Costs. In order to keep the overview, I propose to stick to these two categories and propose them as one project in the COOP. This way it is also easier to move the original budget around when some elements exceed their budget and others are cheaper.

OPERATIONAL COSTS

These costs cover the production expenses of the Summer Academy excluding the workshop program.

Welcome dinner, caterer 10,00/person: (30 people) + drinks 500,00
Catering, daily lunch+coffee tea: 5,-/person/day 1500,00
Printing, 1000 flyers / 500 posters 400,00
Distribution 250,00
Advertisement 800,00
Bags 200,00
Postal service 100,00
Subtotal 3750,00

WORKSHOP PROGRAM + PUBLIC EVENTS

These costs cover the workshop program and public events.

10 day workshop program, BYOW (Bring Your Own Workshop) . 0,00
Lecture program, 4 speakers (240/speaker) 940,00
Travel costs, support travel expenses for mentors and participants . 2000,00
Technical support 2 * 4 days (300/day) 2400,00
Materials, Diverse: Hardware, paper, office supplies 2000,00
Renting equipment, Renting / building /equipment 800,00
Volunteers, 50,00/volunteer/day 500,00
Space usage 2500,00
Others 300,00
Subtotal 300,00

ESTIMATED TOTAL BUGET: €15300 (rounded from €15290,-)

If the budget is equally divided among the COOP members, it’s €2550 per person

The budget is still based on the initial estimate. Most probably there is still some budget left, which can go into other summer academy related projects such as the documentation (yearly report) or a presentation of the results.